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Sales & Administrative Assistant

Job No: HG2257
Location: Etobicoke


Humberview Trucks is currently looking for a Sales and Administrative Assistant to join our team in Etobicoke. 

As a Sales and Administrative Assistant, you will play a crucial role in assisting the Sales department with sales inquiries, data entry, licensing vehicles, inventory, and accounts receivable.

Reporting directly to the Sales Manager, the primary function of the position is to provide support within the Sales department in accordance with established protocols. 

Humberview Trucks is a proud member of The Humberview Group - one of Ontario's leading automotive dealer groups and an award-winning Employer of Choice. As automotive specialists, we represent 5000 vehicles. 20 Stores. 18 Brands. And 1 Promise: Serving you better, each and everyday.

Why Join HG:

  • A solid foundation of customers from 60 years of business.
  • An incredible opportunity for advancement within the organization.
  • Competitive compensation plans with health and dental insurance.
  • Great perks & benefits and amazing friends & family program for car discounts. 
  • Employee pricing on vehicles, services, and accessories.
  • A leadership team that trains and mentors its team members to ensure success. 
  • Hosted social events throughout the year, such as lunches & BBQs. 
  • No Sunday or holiday work, more time for your family.
  • A fun place to work!

Job Duties:

  • Answer incoming customer communications and provide excellent customer service by answering inquiries, directing calls, providing sales information and assisting customers with their needs.
  • Ensure all necessary paperwork, including NVIS, inspection reports, invoices, Delay Aid the sales team by preparing sales documents, arranging paperwork for vehicle deliveries, and assisting with customer inquires. 
  • Check-in and inspect newly arrived vehicles, verifying accuracy of make, model, VIN, and condition. 
  • Draft emails, letters, and other forms of communication as needed for customers, suppliers, and internal staff. 
  • Input and update vehicle details, customer information, and sales data into CDK Drive.
  • Assist in keeping track of vehicle inventory, ensuring accuracy in records and availability for potential buyers. 
  • Collaborate with the services department to address any pre-sale maintenance needs for newly arrived vehicles. 
  • Managing the process of photographing vehicles for listings. 
  • Coordinate appointments for vehicles deliveries, test drivers, and sales meetings. 
  • Performing general office tasks, such as filing, faxing, and photocopying and assist in basic troubleshooting of office equipment.
  • Contact and follow up with Accounts Receivables customers to maintain aging. 
  • Process, record and track invoices for payment using CDK Drive and assist in basic financial tasks such as processing credit card payments and cheques on CDK Drive. 
  • Vehicle management; tag and organize keys, assign stock numbers, and input technical and accounting data in CDK Drive. 
  • Maintain communication with suppliers and service providers, managing orders for office supplies and other dealership needs.
  • Oversee the organization of vehicles in the dealership's lot maximizing space and accessibility. 
  • Participate in sales and marketing strategies, promotions, and events to drive future growth. 
  • Other duties as assigned by management. 

What We Look For:

  • Valid OMVIC Certification.
  • 2+ Years of administrative experience required. 
  • 2+ Years of light duty/medium duty truck sales experience required. 
  • 2+ years of general and accounting CDK experience required. 
  • Post-secondary or college diploma in Business.
  • Certificate knowledge in light duty/medium duty trucks.
  • Experience with Microsoft Excel required. 
  • Experience working in a dealership environment. 
  • Must have excellent communication skills (good verbal skills and a clear speaking voice).
  • Able to work well in a fast-paced environment. 
  • Works well with a team as well as individually. 
  • Excellent attention to detail and a strong work ethic. 
  • Comfortable using technology.
  • Valid G Driver's Licenses and clean driving record.

Location: 60 Fieldway Road, Etobicoke, ON M8Z 3L2

Compensation: $50,000 - $60,000 per year

Hours: Full-time permanent position (40 hours per week)

1 vacancy

At The Humberview Group, finding great people who are enthusiastic and driven is most important. At HG, we can provide you with the skills and knowledge you need to be successful. Our team leaders take great pride in mentoring which ensures we are investing in great people for the long term. Having a great corporate culture with team members who share our values is what makes us stand out.

Whether you’re new to the automotive industry or you’re looking for more growth opportunities, we would love to meet you!

We are an equal opportunity employer and welcome applications from all candidates, including persons with disabilities. Accommodations are available upon request for candidates taking part in any stage of the selection process. We thank all candidates, but only those selected for an interview will be contacted.

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About Us

20 stores. 17 brands. 5000 vehicles, 1 promise: Serving you better, each and every day. Since 1962, we've grown to become one of the largest dealer groups in Ontario. We serve thousands of happy customers every year, thanks to our huge vehicle network, fantastic incentives, and award- winning customer service. We believe world class service takes world class people, which is why we look to hire individuals who support our serve philosophy.

Hadi Chmait


Working with The Humberview Group doesn't feel like work at all. It's so family-oriented here that I feel so at home and relaxed when working. I have been working here for almost 3 years and my managers and fellow team members have helped me become a seasoned sales representative and most importantly a better person.

Hadi Chmait


The Humberview Group is a great place to work! It is a very positive environment and has a good corporate culture. I feel that I am able to come to work and perform at my best because my managers are very supportive and constructive with all feedback and help me to progress in my role.



As an immigrant 4yrs ago, beyond just a workplace, The Humberview Group has become my home away from home. Their commitment to promoting work-life balance is not just lip service but is a part of their culture where they go above and beyond ensuring one’s growth personally and professionally. Working for HG is not just a job, it’s a fulfilling journey where every Team Member is valued and empowered to succeed.